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CANSEC 2023

CANSEC 2023 Schedule of Events

CANSEC Exhibitor Schedule 2023


Friday, Feb 17th, 2023
00:00
Exhibitor Manual
https://online.flippingbook.com/view/164575758/

Friday, Apr 21st, 2023
00:00
Deadline for submission of Double Decker Plans to CADSI
00:00
Deadline for Submission of Exhibit Plans to CADSI

Monday, Apr 24th, 2023
00:00
Stronco Advance Warehouse Shipments Accepted

Sunday, Apr 30th, 2023
00:00
Deadline to purchase the Official CANSEC Lead Retrieval app at discounted rate

Friday, May 5th, 2023
00:00
Deadline for Stronco Pre-Show Pricing
00:00
Deadline for Submission of EAC/Installer Forms to CADSI
00:00
Deadline to Purchase Ads in CDR Show Daily
00:00
Deadline to submit Certificates of Insurance to CADSI
No longer a requirement. Place holder as a reminder.

Wednesday, May 10th, 2023
00:00
Deadline for Discount Pricing EY Centre Electrical Services, Labour, Mechanical Services and Signage Rigging

Friday, May 12th, 2023
00:00
International Delegation Selection

Wednesday, May 17th, 2023
00:00
Deadline for Ordering Tents from Stronco
00:00
Deadline for Sending Hanging Signs & Banners to Stronco Advance Warehouse

Friday, May 19th, 2023
00:00
Deadline for Sending Advanced Freight to Stronco Warehouse
00:00
Deadline for Submission of Catering Orders to EY Centre

Friday, May 26th, 2023
08:00 - 17:00
Freight Receiving for Indoor Exhibitors with 500 ft² and over

Saturday, May 27th, 2023
08:00 - 17:00
Freight Receiving for Indoor Exhibitors with 500 ft² and over

Sunday, May 28th, 2023
08:00 - 17:00
Install for Indoor Exhibitors with 500 ft² and over

Monday, May 29th, 2023
08:00 - 21:00
Freight Receiving for Indoor Exhibitors with 300 ft² and over
NB: Access to the Event Floor after 21:00 is not permitted without
prior approval from CADSI.
08:00 - 21:00
Install for Indoor Exhibitors with 300 ft² and over
NB: Access to the Event Floor after 21:00 is not permitted without
prior approval from CADSI.
08:00 - 17:00
Install for Outdoor Exhibitors

Tuesday, May 30th, 2023
07:00 - 21:00
Install for all Indoor Exhibitors
NB: Access to the Event Floor after 21:00 is not permitted without
prior approval from CADSI.
07:00 - 21:00
Hand Carry Move In Schedule
The hand carry policy, outlined below, has been revised for 2023 and is designed to facilitate a smoother
Exhibitors move in and minimize traffic congestion around the venue. Exhibitors will be allowed to
make use of doors and routes as designated by CADSI/CANSEC only during the following times:
Move-In: May 30, 2023: 07:00 – 21:00
Move-Out: June 1, 2023: 17:00 – 21:00
Individuals moving items must be registered employees of an exhibiting company and must carry
identification and a CANSEC badge at all times.
Exhibitors moving items must use a privately-owned vehicle, car, pick-up truck or passenger van.
All vehicles larger than a passenger van will be directed to Stronco - see Cart Service. Vehicles
illegally parked will be subject to a fine and/or vehicle towing.
PERMITTED ITEMS:
» Nothing larger than a two-wheeled baggage cart or dolly with plastic or rubber wheels to
transport items
» Pop-up or portable displays in two-wheeled case, up to a maximum 10’ in length and able
to be carried by hand by one person
» Hard wall equipment cases on two wheels
» Boxes or suitcases/luggage that can be easily carried by one person
» Hanging garment racks with four wheels used only for transporting clothing
PROHIBITED ITEMS:
» Any freight from a vehicle larger than a passenger van
» Any freight moved on equipment larger than a two-wheeled baggage cart or dolly
» Any freight that cannot be hand carried by one person
» Any freight moved by a freight or moving company
» Any freight, regardless of size or weight, which is, at the discretion of CADSI/CANSEC or
the authorized event material handler, is deemed to be unsafe, create a hazard or may
damage the facility.
07:00 - 17:00
Install for Outdoor Exhibitors

Wednesday, May 31st, 2023
06:30 - 17:00
Exhibitor Registration open
07:00 - 09:00
Exhibitor access to Exhibit Hall and Outdoor Static Display
Please note: For security reasons, only those with exhibitor badges
will be permitted in the exhibit hall and outdoor static display during
this period.
07:00 - 09:00
Official Opening Breakfast – Hall 1
Breakfast Keynote Address (keynote speaker to be announced)
*This is a ticketed function. Pre-registration or invitation required.
*Business attire or uniform equivalent.
07:00 - 07:50
Pre-Breakfast Networking Coffee Service
07:30 - 17:00
Media Room open
08:00 - 09:00
Breakfast Keynote Address (keynote speaker to be announced)
*This is a ticketed function. Pre-registration or invitation required.
*Business attire or uniform equivalent.
08:00 - 17:00
EY Centre Concessions open
08:00 - 17:00
Meeting Suites Open
08:30 - 00:00
Attendee Registration open
09:00 - 17:00
CANSEC Labs open
09:00 - 17:00
Exhibition Halls and Outdoor Static Display open
09:00 - 17:00
International Lounge open
09:00 - 17:00
Supply Chain Connect open
11:00 - 15:00
L3Harris Hangar Bistro open
11:15 - 12:00
Networking Luncheon Reception – Hall 1
12:00 - 13:45 CAE Meal Hall 1
Luncheon Event – Hall 1
Luncheon Keynote Address (keynote speaker to be announced)
*This is a ticketed function. Pre-registration or invitation is required.
*Business attire or uniform equivalent.
*For those exhibitors not attending any meal events concessions are made
available at various locations at the EY Centre and L3Harris Hangar Bistro.
17:00 - 00:00
All Exhibition Halls and Outdoor Static Displays closed for the day
17:00 - 19:00
CANSEC Evening Reception – Hall 1
This event is designed to optimize your interactions with new contacts,
clients and stakeholders. A host bar and wide selection of hors d’oeuvres
will be provided.
*This is a ticketed function. Pre-registration or invitation required.
*Business attire or uniform equivalent.

Thursday, Jun 1st, 2023
06:30 - 16:00
Exhibitor Registration open
07:00 - 09:00
Breakfast Event – Hall 1
07:00 - 00:00
Exhibitor access to Exhibit Hall and Outdoor Static Display open
Please note: For security reasons, only those with exhibitor badges will
be permitted in the exhibit hall and outdoor static display during this period
07:00 - 16:00
Media Room open
07:00 - 07:50
Pre-Breakfast Networking Coffee Service
08:00 - 09:00
Breakfast Keynote Address (keynote speaker to be announced)
*This is a ticketed function. Pre-registration or invitation is required.
*Business attire or uniform equivalent.
08:00 - 16:00
EY Centre Concessions open
08:00 - 16:00
Meeting Suites open
08:30 - 00:00
Attendee Registration open
09:00 - 16:00
CANSEC Labs open
09:00 - 16:00
Exhibition Halls and Outdoor Static Display open
09:00 - 16:00
International Lounge open
09:00 - 16:00
Supply Chain Connect open
11:00 - 15:00
L3Harris Hangar Bistro open
11:15 - 12:00
Networking Luncheon Reception – Hall 1
12:00 - 14:00
Luncheon Event – Hall 1
Luncheon Keynote Address (keynote speaker to be announced)
*This is a ticketed function. Pre-registration or invitation is required.
*Business attire or uniform equivalent.
*For those exhibitors not attending any meal events concessions are made
available at various locations at the EY Centre and L3Harris Hangar Bistro.
16:00 - 00:00
CANSEC 2023 Trade Show conclusion
*Exhibitors will not be permitted to move out prior to 17:00 per contractual guidelines.
Failure to adhere to said guidelines may result in loss of exhibiting opportunities
at future CADSI events.
17:00 - 21:00
Dismantle for all Exhibitors
All exhibitors less than 300sqft must be off the floor by 21:00.

NB: Access to the Event Floor after 21:00 is not permitted without
prior approval from CADSI.

Friday, Jun 2nd, 2023
08:00 - 17:00
Dismantle for Indoor Exhibitors with 300 ft² and over

Download the Schedule of Events in PDF format

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