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CANSEC 2019

CANSEC 2019 Schedule of Events

CANSEC Tradeshow 2019


Wednesday, May 29th, 2019
06:30 - 17:00 Meeting Room D
CANSEC Registration Open
Sponsored By Raytheon
06:30 - 17:00 Meeting Room C
CANSEC Show Office Open
07:00 Hall 1 Meeting Suite Area
Microsoft Private Meeting Suites Open
Sponsored By Microsoft Canada
07:00 - 09:00 CAE Meal Event Hall 1
Official Opening Breakfast
Speaker
The Honourable Harjit Singh Sajjan
Sponsored By PAL Aerospace and Thales Canada
07:00-07:50 -- Networking Reception Coffee Service - Sponsored by Mannarino Systems & Software
07:50-09:00 -- Breakfast Service and Keynote Address The Honourable Harjit Sajjan, Minister of National Defence
Ticket purchase for this function is required. Business attire or uniform equivalent. *times and keynote speaker are subject to change
08:00 - 17:00 Various locations
Concessions Open
09:00 * New Location * Meeting Room B
BlackBerry B2B/G Meeting Program Open
Sponsored By BlackBerry
09:00 Exhibit Hall 2,3,4
Exhibit Hall Open
09:00 Exit from Exhibit Hall 2,3,4
Outdoor Static Display Open
Sponsored By SAAB Canada
09:00 * New Location * Inside Meeting Suite Area, Hall 1
PAL Aerospace International Delegation Lounge Opens
Sponsored By PAL Aerospace
09:00 Meeting Room A
R9B Innovation Hub Open
Sponsored By R9B
11:00 Exit from Exhibit Area - Hall 2, 3, 4
L3 HANGAR Bistro (Outdoor Food Market) Opens
Sponsored By L3 Technologies
11:30 - 14:00 CAE Meal Event Hall 1
Official Keynote Luncheon
Speaker
The Honourable Navdeep Bains
Sponsored By IMP Aerospace & Defence and Leonardo
11:30 - Luncheon Reception
12:00 - Plated Luncheon & a Fireside Conversation with The Honourable Navdeep Bains, Minister of Innovation, Science and Economic Development and CADSI President Christyn Cianfarani.
Ticket purchase for this function is required. Business attire or uniform equivalent. *times and keynote speaker are subject to change
15:00 Exit from Exhibit Area - Hall 2, 3, 4
L3 HANGAR Bistro (Outdoor Food Market) Closes
Sponsored By L3 Technologies
17:00 * New Location * Meeting Room B
BlackBerry B2B/G Program Closes
Sponsored By BlackBerry
17:00 Exhibit Hall 2,3,4
Exhibit Hall Closes
17:00 Hall 1 Meeting Suite Area
Microsoft Private Meeting Suites Closes
Sponsored By Microsoft Canada
17:00 * New Location * Inside Meeting Suite Area, Hall 1
PAL Aerospace International Delegation Lounge Closes
Sponsored By PAL Aerospace
17:00 Meeting Room A
R9B Innovation Hub Closes
Sponsored By R9B
17:00 Exit from Exhibit Hall 2,3,4
SAAB Outdoor Static Display Closes
Sponsored By SAAB Canada
17:01 - 19:00 CAE Meal Event Hall 1
Lockheed Martin Evening Reception
Sponsored By Lockheed Martin
19:00 EY Centre
End of CANSEC Day 1

Thursday, May 30th, 2019
06:30 - 17:00 Meeting Room D
CANSEC Registration Open
Sponsored By Raytheon
06:30 - 17:00 Meeting Room C
CANSEC Show Office Open
07:00 Hall 1 Meeting Suite Area
Microsoft Private Meeting Suites Open
Sponsored By Microsoft Canada
07:00 - 09:00 CAE Meal Event Hall 1
Official Day 2 Breakfast
Speaker
The Honourable Carla Qualtrough
Sponsored By Seaspan Shipyards and Microsoft Canada
07:00-07:50 -- Networking Reception Coffee Service - Sponsored by HICO Canada Inc.
07:50-09:00 -- Breakfast Service and Keynote Address The Honourable Carla Qualtrough, Minister of Public Works and Procurement
Paddy O'Donnell Mentorship - 2019 Award Presentation
Ticket purchase for this function is required. Business attire or uniform equivalent. *times and keynote speaker are subject to change
08:00 - 17:00
Concession Open
09:00 * New Location * Meeting Room B
BlackBerry B2B/G Meeting Program Open
Sponsored By BlackBerry
09:00 Exhibit Hall 2,3,4
Exhibit Hall Open
09:00 * New Location * Inside Meeting Suite Area, Hall 1
PAL Aerospace International Delegation Lounge Opens
Sponsored By PAL Aerospace
09:00 Meeting Room A
R9B Innovation Hub Open
Sponsored By R9B
09:00 Exit from Exhibit Hall 2,3,4
SAAB Outdoor Static Display Open
Sponsored By SAAB Canada
11:00 Exit from Exhibit Area - Hall 2, 3, 4
L3 HANGAR Bistro (Outdoor Food Market) Opens
Sponsored By L3 Technologies
11:30 - 14:00 CAE Meal Event Hall 1
Official Keynote Luncheon
Speaker
Lieutenant-General Paul Wynnyk
Sponsored By Airbus & L3 Technologies
11:30 - Luncheon Reception
12:00 - Plated Luncheon & Keynote Address VCDS LGen Paul Wynnyk
Ticket purchase for this function is required. Business attire or uniform equivalent. *times and keynote speaker are subject to change
15:00 Exit from Exhibit Area - Hall 2, 3, 4
L3 HANGAR Bistro (Outdoor Food Market) Closes
Sponsored By L3 Technologies
16:00 * New Location * Meeting Room B
BlackBerry B2B/G Program Closes
Sponsored By BlackBerry
16:00 Exhibit Hall 2,3,4
Exhibit Hall Closes
16:00 Hall 1 Meeting Suite Area
Microsoft Private Business Suites Closes
Sponsored By Microsoft Canada
16:00 * New Location * Inside Meeting Suite Area, Hall 1
PAL Aerospace International Delegation Lounge Closes
Sponsored By PAL Aerospace
16:00 Meeting Room A
R9B Innovation Hub Closes
Sponsored By R9B
16:00 Exit from Exhibit Hall 2,3,4
SAAB Outdoor Static Display Closes
Sponsored By SAAB Canada
16:01 EY Centre
End of CANSEC 2019

CANSEC Exhibitor Schedule 2019


Friday, Apr 26th, 2019
00:00
Deadline to submit Exhibit Plans AND Double Decker Plans to CADSI
00:00
Deadline to submit nominations to CADSI for the Paddy O'Donnell Mentorship awards
The Paddy O’Donnell Mentorship Award presented by CADSI will honour a Canadian defence or security business mentor who has encompassed the valuable leadership qualities of Paddy O’Donnell. The award winner will be a man or woman recognized for having provided valuable advice and support to the next generation of industry leaders. He/she will have contributed to the personal and professional growth of one or more emerging leader within a CADSI member company.
For further information or assistance, please contact Steven Hillier at 613-235-5337 ex 22 or e-mail mentorship@defenceandsecurity.ca
00:00
Warehouse Advance Shipping to FREEMAN Begins
Freeman will accept crated, boxed or skidded material beginning April 26, 2019. All full trailer shipments must be accompanied with a Certified Weight Ticket.
Full trailer shipments without a Certified Weight Ticket may be refused and sent to obtain requested documents.
To avoid additional late arrival charges, materials must arrive by May 17, 2019.
Please Note: The warehouse will be closed on May 20, 2019 in observance of Victoria Day, shipments will not be accepted on this date.

Tuesday, Apr 30th, 2019
00:00
Deadline to purchase the Official CANSEC lead Retrial app at discounted rate
CANSEC 2019 LEAD RETRIEVAL Information
myConferenceSuite and Snapup Leads® services include:
Option to use your own mobile device (Android/Apple) or order an iPod scanner
Each Exhibitor will receive a username/password to access an online myLeads accounts to retrieve Leads and Reports.
On Site myLeads retrieval service desk for scanner distribution and support
https://events.myconferencesuite.com/Cansec_2019_Lead_retrieval/reg/form/edit
For more information Contact: service@mylead.ca
PRICING FOR INFORMATION RETRIEVAL SERVICES
before April 30 $225.00 - On site $275.00 + tax
Ipods, if required, would rent for $50 each.

Friday, May 3rd, 2019
00:00
Deadline to submit Certificates of Insurance to CADSI

Monday, May 6th, 2019
00:00
Deadline to submit FREEMAN orders with Discount
Take advantage of a 30% discount by ordering by May 6, 2019. Freeman cannot guarantee pricing and availability of the Specialty Furnishing items noted with the symbol (+) on the Furnishing Order Form after this deadline.

Wednesday, May 8th, 2019
00:00
Deadline to submit Exhibit Hall Carpet order to FREEMAN
Each booth will be carpeted in grey and the aisles will be carpeted in Tuxedo. To enhance the appearance of your booth, Prestige rental carpet is available through Freeman. Deadline date for ordering Prestige carpet is May 8, 2019. All Prestige carpet orders received after this date will not be guaranteed and will be at standard rates. Please refer to the Carpet Order Form in the Freeman service manual.

Friday, May 10th, 2019
00:00
Deadline to Purchase Ads in IHS Janes Show Daily
00:00
Deadline to submit EAC Forms to CADSI
00:00
Deadline to submit Exhibitor Appointed Contractor (EAC) Forms to CADSI
An Exhibitor Appointed Contractor (EAC) is any contractor other than the Official Contractor providing a service to an Exhibitor within his exhibit space that is not otherwise provided by an Exclusive contractor. Exhibitors wishing to get approval to use an EAC must fill out an EAC Request Form and return it to CADSI along with an original certificate of insurance prior to the deadline date of Monday May 13, 2019 .
00:00
Deadline to submit Tent order to FREEMAN

Friday, May 17th, 2019
00:00
Deadline for sending advanced freight to FREEMAN Warehouse (including Sponsorship Items)
00:00
Deadline to send Hanging Signs/Banner to FREEMAN Warehouse
00:00
Deadline to submit FREEMAN Electrical orders
FREEMAN ELECTRICAL
Power outlets will be located at the very back of your booth. If you indicate a specific location, using the online grid or email a floor plan, please note there will be an additional positioning charge.
• All outlets will be supplied at the standard operating voltages of 110/208V247V/600V AC. If your equipment will require conversion/different voltages, please bring proper adaptors that convert 110V, 60Hz to the required voltage. Freeman does not supply or provide voltage convertors.
• Generators: Freeman is the exclusive supplier of generators Exhibitors are not allowed to bring or use generators for running equipment or generating electricity. If the generator is a demo unit, it may be operated on intermittent use. Prior approval is required.
• Trailers: Trailer mounted generators cannot be operated during the show. All trailers requiring power should contact Freeman with details of power requirement.
• Manual Lift (Hand Crank), Scissor Lift, Boom Lift, etc.: Exhibitors and contractors are not allowed to bring their own lift equipment. They will be refused at the loading dock and removed from the show floor. Should one be utilized on the show floor, a full rental cost of the unit will be applied.

Monday, May 20th, 2019
00:00
Deadline to submit booth catering orders to EY CENTRE
00:00
Deadline to submit catering order to EY CENTRE Catering
All catering orders should be received no later than seven (7) days prior to the start of the show. All food and beverage orders placed on site will be from a reduced menu.
Catering Rules and Regulations
The EY Centre has exclusive food and beverage distribution rights within the EY Centre. Exposition sponsoring organizations and/or exhibitors may distribute sample food and/or beverage upon written request, pending authorization. A Sample Food and/or Beverage Authorization Request can be requested via your Event Coordinator or our Food & Beverage Manager.
4899 Uplands Dr. Ottawa, Ontario K1V 2N6
Tel: 613-822-8800 Fax: 613-688-4824
catering@eycentre.ca

Tuesday, May 21st, 2019
00:00
Deadline to submit D.E Systems orders with Discounts
Advanced Rates apply to orders placed one week prior to show start date.
Standard Wireless Service will be provided at CANSEC 2019. If you plan to utilize the internet for demonstrations or functions other than email/general web access, please contact D.E. Systems Ltd. For information on upgrading your service.

Friday, May 24th, 2019
00:00
Reminder to order the Official CANSEC Lead Retrieval
CANSEC 2019 LEAD RETRIEVAL ORDER FORM
myLead application can be downloaded directly to your iphone or android device. You can order myleads with an ipod device or without by selecting quantities below. Note, only one instance of the app may be opened at any time so if you plan to have 2 users, you need to order 2 app accounts. Each device will login with their own account information.
myConferenceSuite and Snapup Leads® services include:
Option to use your own mobile device (Android/Apple) or order an iPod scanner
Each Exhibitor will receive a username/password to access an online myLeads accounts to retrieve Leads and Reports.
On Site myLeads retrieval service desk for scanner distribution and support
PRICING FOR INFORMATION RETRIEVAL SERVICES
$275.00
Ipods, if required, would rent for $50 each.
08:00 - 17:00
Freight Receiving for Indoor Exhibitors with 400 Sq Ft and over - Targeted and Approved by FREEMAN
INDOOR BOOTH SPACES - 500 SQ FT & OVER
Freight Delivery Only:
Friday, May 24, 2019 TARGETED SHOW SITE SHIPMENTS ONLY (approved by Freeman)
Please complete the enclosed Show Site Access Form on page 63 of the FREEMAN Service Manual
Exhibit Set Up:
Sunday, May 26, 2019 8:00am - 5:00pm TARGETED ONLY (approved by Freeman)
Monday, May 27, 2019 8:00am - 9:00pm
Tuesday, May 28, 2019 7:00am - 9:00pm
Exhibitors are NOT permitted on the show floor after 9:00pm unless arrangements are made in advance with CADSI to extend your set-up time.

Sunday, May 26th, 2019
08:00 - 17:00
Install for Indoor Exhibitors with 500 Sq Ft and over

Monday, May 27th, 2019
00:00
Freight Receiving for Indoor Exhibitors with 300 Sq Ft and over - Targeted and Approved by FREEMAN
INDOOR BOOTH SPACES - 300 SQ FT TO 499 SQ FT
Freight Delivery Only:
Friday, May 24, 2019 9:00am - 5:00pm (Targeted Shipments Only, approved by Freeman)
Exhibit Set Up:
Monday, May 27, 2019 8:00am - 9:00pm
Tuesday, May 28, 2019 7:00am - 9:00pm
Exhibitors are NOT permitted on the show floor after 9:00pm unless arrangements are made in advance with CADSI to extend your set-up time
08:00 - 16:00 EY Centre South Entrance
Concession Open
08:00 - 17:00
Install for ALL Outdoor Exhibitors
STATIC OUTDOOR DISPLAY
Monday, May 27, 2019 8:00am - 5:00pm TARGETED ONLY (approved by Freeman)
Tuesday, May 28, 2019 7:00am - 5:00pm
Exhibitors are NOT permitted at the Static Outdoor Display after 5:00pm unless arrangements are made in advance with CADSI to extend your set-up time.
09:00 - 17:00 New Location**
Safe Room Available for Exhibitors
2019 Safe Room Show of Interest Form can be found in the FREEMAN Services Guide or the CADSI Exhibitor Manual
A safe room for secure overnight storage of firearms and small pieces of high value equipment will be available to exhibiting companies on a complimentary basis. The room will be available from 07h00 on Monday, May 27 until noon on Thursday May 30. All items are to be contained within hard cases and the cases will be security sealed by CANSEC Security staff upon entry to the storage area. Each item will be signed in and out by pre-authorized exhibitors.
If your company wishes to make use to this service, please complete the show of interest form and return by email to kirkstratinc@sympatico.ca. A CANSEC Security representative will communicate with the contact person named below to make necessary arrangements.

Tuesday, May 28th, 2019
07:00 - 21:00
Hand Carry Move In Schedule
HAND CARRY POLICY
The hand carry policy, has been revised for 2019 and is designed to facilitate a smoother Exhibitor move in and minimize traffic congestion around the venue. Exhibitors will be allowed to make use of doors and routes as designated by CADSI/CANSEC only during the following times:
Move-In May 28, 2019: 07:00-21:00
Move-Out May 30, 2019: 17:00-21:00
Individuals moving items must be registered employees of an exhibiting company and must carry identification and a CANSEC badge at all times. Exhibitors moving items must use a privately-owned vehicle, car, pick-up truck or passenger van. All vehicles larger than a passenger van will be directed to Freeman - see Cart Service. Vehicles illegally parked will be subject to a fine and/or vehicle towing.
Permitted items:
• Nothing larger than a two-wheeled baggage cart or dolly with plastic or rubber wheels to transport items
• Pop-up or portable displays in two-wheeled case, up to a maximum 10’ in length and able to be carried by hand by one person
• Hard wall equipment cases on two wheels
• Boxes or suitcases/luggage that can be easily carried by one person
• Hanging garment racks with four wheels used only for transporting clothing
Prohibited items:
• Any freight from a vehicle larger than a passenger van
• Any freight moved on equipment larger than a two-wheeled baggage cart or dolly
• Any freight that cannot be hand carried by one person
• Any freight moved by a freight or moving company
07:00 - 21:00
Install for ALL Indoor Exhibitors
NB: Access to the Event Floor after 21:00 is not permitted without prior approval from CADSI.
INDOOR BOOTH SPACES - 300 SQ FT OR LESS
Freight Delivery Only:
Monday, May 27, 2019 9:00am - 5:00pm
Exhibit Set Up:
Tuesday, May 28, 2019 7:00am - 9:00pm
Arrangements are made in advance with CADSI to extend your set-up time. Trucks arriving after 9pm will be refused
07:00 - 17:00
Install for ALL Outdoor Exhibitors
STATIC OUTDOOR DISPLAY
NB: Exhibitors are NOT permitted at the Static Outdoor Display after 5:00pm is not permitted without prior approval from CADSI
Monday, May 27, 2019 8:00am - 5:00pm TARGETED ONLY (approved by Freeman)
Tuesday, May 28, 2019 7:00am - 5:00pm
07:00 - 17:00 New Location**
Safe Room Available for Exhibitors
2019 Safe Room Show of Interest Form can be found in the FREEMAN Services Guide or the CADSI Exhibitor Manual
A safe room for secure overnight storage of firearms and small pieces of high value equipment will be available to exhibiting companies on a complimentary basis. The room will be available from 07h00 on Monday, May 27 until noon on Thursday May 30. All items are to be contained within hard cases and the cases will be security sealed by CANSEC Security staff upon entry to the storage area. Each item will be signed in and out by pre-authorized exhibitors.
If your company wishes to make use to this service, please complete the show of interest form and return by email to kirkstratinc@sympatico.ca. A CANSEC Security representative will communicate with the contact person named below to make necessary arrangements.
08:00 - 16:00 EY Centre South Entrance
Concession Open
09:00 - 17:00
FREEMAN Cart Service Available
CART SERVICE is a feature for Privately Owned Vehicles (POVs) that meet the requirements below.
DEFINITION OF PRIVATELY OWNED VEHICLE:
Privately Owned Vehicles are defined as cars, pick-up trucks, vans and other trucks primarily designed for passenger use, not cargo or freight. Vehicles that do not qualify for this service, or that have material that requires mechanical assistance to unload, will be directed to the next available loading dock for unloading at prevailing material handling rates.

FREEMAN Workers equipped with a flat cart will assist Exhibitors with unloading. Each cart will handle a load approximately 3' wide x 4' long x 3' high. For safety reasons, it will be the judgment of the Freight supervisor if the load can go higher than 3 feet. Cart Service includes storage of cardboard/product boxes at no additional charge. Empty stickers for your cartons and cases will be provided for this service. Maximum of one cart load per vehicle of 8 pieces or less weighing 250 lbs. total.
RATES:
Cart Service Pre-Show (25-70-103 / 105).......................... $60.00
Cart Service Show-Site (25-70-104 / 106)......................... $75.00
DIRECTIONS:
• To receive this service, proceed directly to the EY CENTRE and check in at the designated POV Check-In area. There will be signage posted to direct you.
• Two people must be with the vehicle - one to accompany the product to the booth and one to remove the vehicle from the area.
• The determination of Cart Service versus Material Handling will be made at the discretion of Freeman management. Any disputes will be handled at the time of unloading.
AVAILABILITY:
Cart Service will only be available on the following dates and times:
Move-In
Tuesday, May 28, 2019 7:00am - 9:00pm
Move-Out
Thursday, May 30, 2019 6:00pm - 10:00pm

See page 67 of the FREEMAN Service Guide for more information

Wednesday, May 29th, 2019
06:30 - 17:00
CANSEC Registration Office Open
07:00 - 17:00 New Location**
Safe Room Available for Exhibitors
2019 Safe Room Show of Interest Form can be found in the FREEMAN Services Guide or the CADSI Exhibitor Manual
A safe room for secure overnight storage of firearms and small pieces of high value equipment will be available to exhibiting companies on a complimentary basis. The room will be available from 07h00 on Monday, May 27 until noon on Thursday May 30. All items are to be contained within hard cases and the cases will be security sealed by CANSEC Security staff upon entry to the storage area. Each item will be signed in and out by pre-authorized exhibitors.
If your company wishes to make use to this service, please complete the show of interest form and return by email to kirkstratinc@sympatico.ca. A CANSEC Security representative will communicate with the contact person named below to make necessary arrangements.
08:00 - 17:00 EY Centre
Concession Open
09:00 - 17:00
CANSEC SHOW DAY 1: Indoor and Outdoor Exhibits open
11:00 - 15:00 EY Centre Outdoor exhibit area
L3 Hangar Bistro Open

Thursday, May 30th, 2019
06:30 - 17:00
CANSEC Registration Office Open
07:00 - 17:00 New Location**
Safe Room Available for Exhibitors
2019 Safe Room Show of Interest Form can be found in the FREEMAN Services Guide or the CADSI Exhibitor Manual
A safe room for secure overnight storage of firearms and small pieces of high value equipment will be available to exhibiting companies on a complimentary basis. The room will be available from 07h00 on Monday, May 27 until noon on Thursday May 30. All items are to be contained within hard cases and the cases will be security sealed by CANSEC Security staff upon entry to the storage area. Each item will be signed in and out by pre-authorized exhibitors.
If your company wishes to make use to this service, please complete the show of interest form and return by email to kirkstratinc@sympatico.ca. A CANSEC Security representative will communicate with the contact person named below to make necessary arrangements.
09:00 - 16:00
CANSEC SHOW DAY 2: Indoor and Outdoor Exhibits open
11:00 - 15:00 EY Centre Outdoor exhibit area
L3 Hangar Bistro Open
16:00 - 17:00
END of CANSEC 2019
Exhibitor Happy Hour with CADSI Staff
17:00 - 21:00
Dismantle for all Exhibitors
EXHIBITOR MOVE-OUT
Thursday, May 30, 2019 5:00pm - 11:00pm*
Friday, May 31, 2019 8:00am - 5:00pm
*Exhibitors 300sq ft or less must have their materials moved out by 11pm on May 30, 2019

MOVE-OUT INFORMATION
In order to meet the move-out schedule, please ensure the following instructions are adhered to for safety and flow at the loading area:
• Aisle carpet is scheduled for removal between 4:00pm and 5:00pm.
• Trucks will not be permitted in the marshalling yard before 6pm on May 30, 2019
• All exhibitor materials must be removed from the exhibit facility by May 31 , 2019 @ 5pm.
• To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers for booths
300 sqft or less check in by 9pm on May 30, 2019; and for booths over 301 sqft check in by 5pm on May 31, 2019. Please schedule your carriers accordingly and advise Freeman of your carrier arrival time.
17:00 - 00:00
FREEMAN Return of Empties Schedule
RETURN OF EMPTIES
All empties will be returned on May 30, 2019 by the assigned colour coded floor plan attached. Please pick up your colour coded storage stickers
at the Freeman Service Centre when your empties are ready to go into storage.
• Green: 200sq.ft. booths and less will be returned between 5:00pm - 8:00pm.
• Purple: 800sq.ft. and less designated booths on attached floor plan will be returned between 8:00pm - 9:00pm.
• Blue: 800sq.ft. and less designated booths on attached floor plan will be returned between 9:00pm - 10:00pm.
• Red: 801sq.ft. and larger booths will be returned between 10:00pm and midnight.
• Silver: Outdoor booths will be returned between 5:00pm - 8:00pm
17:00 - 21:00
Hand Carry Move Out Schedule
HAND CARRY POLICY
The hand carry policy, which is outlined below, has been revised for 2019 and is designed to facilitate a smoother Exhibitor move in and minimize traffic congestion around the venue. Exhibitors will be allowed to make use of doors and routes as designated by CADSI/CANSEC
only during the following times:
Move-In May 28, 2019: 07:00-21:00
Move-Out May 30, 2019: 17:00-21:00
Individuals moving items must be registered employees of an exhibiting company and must carry identification and a CANSEC badge at all times. Exhibitors moving items must use a privately-owned vehicle, car, pick-up truck or passenger van. All vehicles larger than a passenger van will be directed to Freeman - see Cart Service. Vehicles illegally parked will be subject to a fine and/or vehicle towing.
Permitted items:
• Nothing larger than a two-wheeled baggage cart or dolly with plastic or rubber wheels to transport items
• Pop-up or portable displays in two-wheeled case, up to a maximum 10’ in length and able to be carried by hand by one person
• Hard wall equipment cases on two wheels
• Boxes or suitcases/luggage that can be easily carried by one person
• Hanging garment racks with four wheels used only for transporting clothing
Prohibited items:
• Any freight from a vehicle larger than a passenger van
• Any freight moved on equipment larger than a two-wheeled baggage cart or dolly
• Any freight that cannot be hand carried by one person
• Any freight moved by a freight or moving company
18:00 - 22:00
FREEMAN Cart Service Available
CART SERVICE is a feature for Privately Owned Vehicles (POVs) that meet the requirements below.
DEFINITION OF PRIVATELY OWNED VEHICLE:
Privately Owned Vehicles are defined as cars, pick-up trucks, vans and other trucks primarily designed for passenger use, not cargo or freight. Vehicles that do not qualify for this service, or that have material that requires mechanical assistance to unload, will be directed to the next available loading dock for unloading at prevailing material handling rates.

FREEMAN Workers equipped with a flat cart will assist Exhibitors with unloading. Each cart will handle a load approximately 3' wide x 4' long x 3' high. For safety reasons, it will be the judgment of the Freight supervisor if the load can go higher than 3 feet. Cart Service includes storage of cardboard/product boxes at no additional charge. Empty stickers for your cartons and cases will be provided for this service. Maximum of one cart load per vehicle of 8 pieces or less weighing 250 lbs. total.
RATES:
Cart Service Pre-Show (25-70-103 / 105).......................... $60.00
Cart Service Show-Site (25-70-104 / 106)......................... $75.00
DIRECTIONS:
• To receive this service, proceed directly to the EY CENTRE and check in at the designated POV Check-In area. There will be signage posted to direct you.
• Two people must be with the vehicle - one to accompany the product to the booth and one to remove the vehicle from the area.
• The determination of Cart Service versus Material Handling will be made at the discretion of Freeman management. Any disputes will be handled at the time of unloading.
AVAILABILITY:
Cart Service will only be available on the following dates and times:
Move-In
Monday, May 27, 2019 9:00am - 5:00pm
Tuesday, May 28, 2019 7:00am - 9:00pm
Move-Out
Thursday, May 30, 2019 6:00pm - 10:00pm

See page 67 of the FREEMAN Service Guide for more information

Friday, May 31st, 2019
08:00 - 17:00
Dismantle for Indoor Exhibitors with 300 Sq Ft and over
EXHIBITOR MOVE-OUT
Thursday, May 30, 2019 5:00pm - 11:00pm*
Friday, May 31, 2019 8:00am - 5:00pm
*Exhibitors 300sq ft or less must have their materials moved out by 11pm on May 30, 2019

Download the Schedule of Events in PDF format

CANSEC is Produced by CADSI
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